How to Plan an Unforgettable Corporate Christmas Party

Events

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By MeMo Agency

Written by Amelia Simmonds 

Senior  Sales  &  Marketing  Executive Go Ask eve. 

 

Hosting a memorable corporate Christmas party isn’t just about the event itself; it’s an opportunity to boost team spirit, foster relationships, and create a positive impression on clients and partners. Here’s a comprehensive guide to help you plan an unforgettable and successful corporate Christmas celebration:

Start Planning Early: 

It is never too early to start planning. The earlier the better! Kick off the planning process as soon as you can, and once you have shortlisted your venues, make sue to arrange site visits to find that perfect venue well in advance. By securing your venue early, you can potentially benefit from early booking discounts and secure your preferred dates. Early planning also ensures that you have ample time to organise every aspect of the event without feeling rushed or stressed closer to the date, and ultimately avoids disappointment. 

Define Your Goals: 

Before diving headfirst into the details, first we recommend that you establish and clarify the objectives of the party. Are you looking to reward your hardworking employees, strengthen the bond between team members, or impress your clients and partners? Establishing clear goals will serve as a guide throughout the planning process, enabling you to make decisions that align with your key objectives. 

Set a Budget: 

It is important to carefully consider the budget for your corporate Christmas party. Factor in all potential expenses, including venue costs, catering, entertainment, decorations, and any additional items such as gifts or awards. Having a well-defined budget will help you make informed decisions and ensure that every aspect of the party is taken care of. 

 

Choose the Right Venue: 

Select a venue that suits the size of your event, is conveniently located, and reflects the desired atmosphere for your party. Whether you opt for a classic banquet hall, a contemporary event space, or a unique outdoor setting, ensure that the venue complements your chosen theme, style budget. 

If you need some venue inspiration for your upcoming Christmas party, be sure to add some of our show stopping venues to your list, including the likes of RCP London Events, Chiswick House and Gardens and Plaisterers’ Hall. Explore the full list here. 

Pictured: The Honourable Society of Gray’s Inn, RCP London Events 

 

Plan the Theme and Decor: 

Elevate your festive event by selecting a fun theme; whether you opt for a classic Winter Wonderland theme or a glamorous Great Gatsby-inspired setting, decorate the venue with lighting and festive accents to create a magical and inviting atmospheres for all guests. 

 

Arrange Catering and Drinks: 

Food is always a party highlight! This is a crucial focus of your event, so be sure to consider what you will be serving up. A format sit down dinner, a carefully curated seasonal menu, canapes and small plates, or buffet-style? And, of course, delectable desserts. Ensure that the menu caters to different dietary preferences and includes a diverse selection of drinks, including both alcoholic and non-alcoholic options, to cater to everyone’s preferences. Check out our in-house catering team, Company of Cooks, for the ultimate guide to catering your event. 

 

Entertainment and Activities: 

Entertainment at your Christmas party is a must and plays a pivotal role in making your corporate Christmas party unforgettable. There are plenty of options to consider, from hiring a live band, DJ, or other performers to keep the energy high and the dance floor busy. Incorporate interactive activities such as a themed photo booth or a fun gift exchange to encourage participation and create lasting memories for all attendees. 

Pictured: Brewer’s Hall, Old Royal Naval College 

 

Invitations and RSVPs: 

Create your invitations and send them out well in advance to generate excitement among your guests. Request RSVPs to ensure an accurate headcount, allowing you to plan effectively for the event. Don’t forget to inquire about any dietary requirements to be organised ahead of the event. 

 

Encourage Networking: 

Events are a fantastic opportunity to network with other guests. Facilitate networking opportunities by strategically planning seating arrangements that encourage conversations between employees, clients, and partners. Consider incorporating icebreaker activities or conversation starters, enabling attendees to build new connections and strengthen existing relationships during the event. 

Pictured: BMA House 

 

Show Appreciation: 

Take the opportunity to express gratitude and appreciation to your employees, clients, and partners for their contributions and support throughout the year. Consider presenting awards, acknowledging notable achievements, or offering small tokens of appreciation to demonstrate your recognition and gratitude for their continued support. 

 

Capture Memories: 

After all your hard work planning the evening, your event will be picture perfect! Be sure to capture the magical moments by hiring a professional photographer or setting up a photo booth and share these with the guests afterwards so they have unforgettable memories of your Christmas party. 

 

For more advice, enquiries or to speak to a member of the eve team for guidance, contact us here!